Virtual Role Brief "*" indicates required fields Step 1 of 12 8% Your Contact DetailsAt the end of this form, you will be presented with three options: Option 1: List your virtual assistant (VA) or online business manager (OBM) role for free, and have Australian VAs/OBMs contact you directly with their proposals (without any further involvement from us). Option 2: Everything in option 1 + Engage VA Lead Network to conduct reference checks on applicants you shortlist. Option 3: Everything in option 1 + Engage VA Lead Network to manage to whole process and vet applicants (interview, test, contact referees, book interviews for you)… and have us as your only point of contact – we won’t share your contact details with applicants. If you choose option 1 or 2, all the contact details you provide below (except for your phone number) will be provided to our Australian virtual assistant and online business manager members with the full role brief, so they can apply for the role directly. If you choose option 3, the contact details you provide below will not be shared with our members. We will provide the contact below with the final shortlist of applicants once we have finished our vetting process.HiddenSource Your Name* First Last Your PronounsPronouns are the part of speech used to refer to someone in the third person. We want to know how to respectfully refer to you! She/her/hers He/him/his They/them/theirs Ze/hir/hirs Xe/xem/xyrs Ver/vir/vis Te/tem/ter E/em/eirs Other Your Job TitleYOUR job title below – you will be asked to confirm the title for the VA / OBM role later. Your Email* Your Phone* Your BusinessTell us about the business to help us pitch this role to Australian virtual assistants.Business Trading Name* Website Location* Suburb State AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCambodiaCameroonCanadaCape VerdeCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacauMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÃ…land Islands Country Business Size* Just me: Owner/Operator Pocket Rockets: 2-10 on my team SME: 11-250 on my team Large: 251+ in my organisation Business Maturity Level* Seed: My business is currently just a thought or an idea Start-up: My business has launched and now exists legally. Products or services are in production Growth: My business is run in a formal fashion with increasing revenues and a growing customer base Corporate: My business has matured with an established place in the market with loyal customers HiddenOLD – Business OverviewWhat does your business do, who do you do it for and why do you do it?Business Overview*What does your business do, who do you do it for and why do you do it? Tech StackTell us more about the technology you use to run your business…Email Client*Who hosts your emails? Google Workspace (fka G Suite) Microsoft 365 My domain host I don’t know I need help setting this up None Other Cloud Storage* Google Drive Dropbox OneDrive Box Not sure None – I need help from VA to set up None – I don’t know if I need this None – I don’t want this Other Website Platform* WordPress Squarespace Shopify Wix None – I’d like a quote None – It’s on the way None – I don’t want one I don’t know Other Task Management*How do you keep track of all the things on your to-do list? How will you delegate tasks to your VA? Keap Pro Keap Max Classic (fka Infusionsoft) Asana Trello ClickUp ToDoist Email Spreadsheet None – I need help from VA to set up None – I will organise one before my VA starts Other CRM*What Client Relationship Management application do you use to track the details of your contacts and monitor all interactions they have with your business? Keap Pro Keap Max Classic (fka Infusionsoft) Zoho Hubspot ActiveCampaign Dubsado MindBody Online Spreadsheet None – I don’t want one None – I am interested in learning more about my options Other Email Broadcaster*How do you send emails in bulk to your mailing list/s? Keap Pro Keap Max Classic (fka Infusionsoft) Mailchimp Zoho ActiveCampaign Hubspot MailerLite None – I don’t want one None – I am interested in learning more about my options Other Team Communications*How do you communicate with your team? Use ‘other’ if you need to tell us about more than one. Slack Zoom MS Teams None – I don’t want one None – I am interested in learning more about my options Other Appointment Booking*Do you have an automated appointment booking application? Keap Pro Calendly Acuity AppointmentCore ScheduleOnce Mind Body Online None – I need one None – I don’t want one Other Time-tracking* Everhour Harvest Toggl Timely Clockify MyHours None – I don’t need one None – I need one Other Bookkeeping* Xero MYOB Quickbooks FreeAgent Rounded None – I need one None – I don’t want one Other Electronic agreements*Do you get your clients to sign agreements electronically? How? AdobeSign DocuSign Dropbox Sign (fka HelloSign) Qwilr PandaDoc None – I need one None – I don’t want one Other Electronic Proposals* Qwilr Proposify InvoiceNinja Momenteo WPinvoicing Pancake None – I need one None – I don’t want one Other Online Shop* Shopify WooCommerce Squarespace Kartra Spiffy None – I need one None – I don’t want one Other Online Training Platform*Do you sell training/coaching/courses? What do you use? Squarespace Memberium Memberful Thinkific Kajabi Teachable LearnDash None – I need one None – I don’t want one Other HiddenOLD – Other TechIs there anything else your business uses? Please list the name and purpose of each application below.Other TechIs there anything else your business uses? Please list the name and purpose of each application below. The VA / OBM RoleRole NameWhat title would you give this virtual assistant or online business manager role? Virtual Executive Assistant? Podcast Manager? General Virtual Assistant? Virtual Team Manager? What is your budget for this role?*If you get stuck on this question, you may find our Australian VA & OBM Rates Report helpful. You can also book a call to get assistance. Please note that all of the options below, other than the last one (“Remote employee salary”), are contractor rates. Contractor rates are generally higher than employee rates, because they include the VA or OBM covering all of their overheads such as superannuation, leave (you only pay for time worked or agreed work delivered), insurance, phone and computer equipment, phone line and internet costs. When you keep these hidden employee costs in mind, contractors are often a more cost-effective option and flexible compared to an in-house employee (regardless of having higher hourly rates). YOU MAY SELECT MORE THAN ONE OF THE OPTIONS BELOW: $35 – $45 / hr (excluding GST) $40 – $50 / hr (excluding GST) $40 – $60 / hr (excluding GST) $40 – $65 / hr (excluding GST) $45 – $55 / hr (excluding GST) $45 – $65 / hr (excluding GST) $45 – $75 / hr (excluding GST) $55 – $65 / hr (excluding GST) $55 – $75 / hr (excluding GST) $55 – $85 / hr (excluding GST) $65 – $75 / hr (excluding GST) $65 – $85 / hr (excluding GST) $75 – $85 / hr (excluding GST) $85+ / hr (excluding GST) Less than $100 / WEEK $100 – $300 / WEEK (excluding GST) $300 – $600 / WEEK (excluding GST) $600 – $1,000 / WEEK (excluding GST) $1,000 – $2,000 / WEEK (excluding GST $2,000 – $4,000 / WEEK (excluding GST) $4,000+ / WEEK (excluding GST) Less than $100 / MONTH $100 – $300 / MONTH (excluding GST) $300 – $600 / MONTH (excluding GST) $600 – $1,000 / MONTH (excluding GST) $1,000 – $2,000 / MONTH (excluding GST $2,000 – $4,000 / MONTH (excluding GST) $4,000 – $6,000 / MONTH (excluding GST) $6,000 – $8,000 / MONTH (excluding GST) $8,000 – $10,000 / MONTH (excluding GST) $8,000 – $15,000 / MONTH (excluding GST) $10,000+ / MONTH (excluding GST) $70,000 – $100,000 / year (excluding GST) $110,000 – $120,000 / year (excluding GST) $110,000 – $130,000 / year (excluding GST) $130,000+ / year (excluding GST) Submit your rate Less than $500 (total project budget) Less than $1,000 (total project budget) Less than $3,000 (total project budget) $3,000 – $5,000 (total project budget) $5,000 – $10,000 (total project budget) $10,000+ (total project budget) Submit your quote Remote employee salary + employee entitlements Volunteer role HiddenBudget*E.g. “$35 / hour” … “$60-$75 / hour based on experience” … “$300/week” … “Submit your rate” You will significantly increase the number of relevant proposals you receive if you provide some indication of your budget. If you get stuck on this question, you may find our Australian VA & OBM Rates Report helpful. You are also welcome to book a call to get assistance – see link below this form. Type of VA opportunity*Pick all of the options you’re open to exploring with your VA One-off project work Ongoing VA contractor work Remote employment How many hours per WEEK do you think you'll need?*Feel free to provide a range if you don’t have a set number of hours in mind or if the hours will vary each week. Flexibility*Do you need your VA to work: VA working set days and times so I always know when they’re working and available I’m flexible – my VA can choose days/times as long as we’re meeting deadlines A combination of set days/times with flexibility as long as deadlines are being met I’m not sure! Other HiddenOLD – Schedule Preferences*What days and times work for you – is this weekly or monthly? If this is a one-off project, what are the deadlines? If hours will vary greatly from week to week, how much notice will the VA have? Schedule Preferences*What days and times work for you – is this weekly or monthly? If this is a one-off project, what are the deadlines? If hours will vary greatly from week to week, how much notice will the VA have? HiddenOLD – Tasks / Responsibilities – IMMEDIATE need*What are the tasks and responsibilities you want your VA to take on straight away?Tasks / Responsibilities – IMMEDIATE need*What are the tasks and responsibilities you want your VA to take on straight away?HiddenOLD – Tasks / Responsibilities – FUTURE opportunities*Where do you see this role headed if the VA is a good fit for your business? Do you have future plans to delegate additional tasks and responsibilities? What are they?HiddenzOLD – Tasks / Responsibilities – FUTURE opportunities*Where do you see this role headed if the VA is a good fit for your business? Do you have future plans to delegate additional tasks and responsibilities? What are they?Tasks / Responsibilities – FUTURE opportunities*Where do you see this role headed if the VA is a good fit for your business? Do you have future plans to delegate additional tasks and responsibilities? What are they? Role REQUIREMENTSTo be engaged for this VA role, a VA must meet these requirements: Based in Australia Current professional indemnity insurance policy Fluent in English (written and verbal) Polished and corporate writing style 3+ years of experience in a relevant role 6+ years of experience in a relevant role Able to provide 2 testimonials or contact details for 2 referees HiddenOLD – Other Role REQUIREMENTSTo be engaged for this VA role, a VA must also meet these requirements:Other Role REQUIREMENTSTo be engaged for this role, the VA or OBM must also meet these requirements: HOT TIP – if you would prefer that proposals are submitted via a form that you have built instead of via email, then this is the best place to add a link to your form).HiddenOLD – Bonus PointsWhat is on your wish list (not a requirement) for the person you engage? E.g., Experience using Asana… Experience in Relevant industry experienceBonus PointsWhat is on your wish list (not a requirement) for the person you engage? E.g., Experience using Asana… Experience in Relevant industry experience Where to from here?What would you like us to do with your Virtual Role Brief?* Option 1: Share it with VA Lead Network’s Australian VA and OBM members for free! Option 2: Everything in option 1 + Application Management Service (info below) Option 3: Everything in option 1 + Reference Checks (info below) Option 4: Everything in option 1 + VA Vetting (info below) We are highly experienced in the recruitment of virtual professionals, including operation managers, online business managers, executive assistants, personal assistants, administration assistants, customer service representatives, event managers, social media managers, graphic designers, content creators, virtual receptionists and more. Application Management Service Avoid application overwhelm by utilising the application management service. This process captures your applications in a clear and concise manner: Easily access the information Assess the suitability of your applicants Slide them along to the next step in your process – such as an interview or reference check You can take the reins from here or step up to the VA Vetting service For a one-off fee of $450 + GST, we will complete the following: Build an application form to stop proposals flooding your inbox Build a Dashboard to monitor, review and shortlist your applicants Create a job advertisement based on your virtual role brief Post the approved advertisement across multiple platforms (our website, mailing lists and social media) Applications are added to your dashboard Optional extras: Reference check service (see price below) Notifying unsuccessful applicants (by email) – $75 + GST for up to 50 applicants Reference Check Service Once you’ve compiled your shortlist, we recommend confirming each applicant’s employment history matches the experience they have listed. For a one-off fee of $1,150 + GST, we will complete the following: Create a job advertisement based on your virtual role brief Post the approved advertisement across multiple platforms (our website, mailing lists and social media) Provide a link for you to share with the applicants you have shortlisted to collect their referees’ contact details (two referees per applicant) within five business days Following up referees and applicants until reference checks are completed, for up to two weeks (uncontactable referees will be flagged within your Reference Check Report Coordinate with applicants for replacement referees when we are unable to contact the two referees supplied within 1 week Conduct reference checks for up to 20 applicants, two per applicant (add an additional 10 applicants for $97 + GST) Ask referees up to two additional questions supplied by you (optional) Provide an easy-to-read and comprehensive Reference Check Report VA & OBM Vetting Service For a one-off fee of $4,400 + GST, we will complete the following: Create a job advertisement based on your virtual role brief Post the approved advertisement across multiple platforms (our website, mailing lists and social media) Shortlist applicants – round 1 (based on initial applications) Put shortlisted applicants through skills testing Shortlist applicants – round 2 (based on skills test results) Conduct the first interview with shortlisted applicants Shortlist applicants – round 3 (based on interviews) Conduct and document reference checks (up to two referees per applicant) Shortlist applicants – round 4 (based on reference checks) Provide you with a final shortlist for you to proceed with Schedule video call interviews for you and the shortlisted applicants you choose to meet. Contact and update all unsuccessful applicants THE ABOVE SERVICES DO NOT INCLUDE: Social media reviews National database checks (e.g., Police, WWC, Drivers Licence) VISA / Right to Work checks While we will only put forward candidates we would consider hiring ourselves, VA Lead Network does not provide any guarantees regarding the shortlist we provide to you, or charge a percentage of the VA’s contract value. VA Lead Network does not provide any guarantees regarding the identity of referees supplied by you or your applicants or that all applicants will provide two contactable referees. Due to licensing application progress, this option is currently only available to clients in the Australian states of NSW, QLD, VIC, TAS & NT and clients located outside of Australia. Payment Terms for Options 2, 3 & 4 A non-refundable deposit of 50% of your chosen service is due on acceptance (invoiced immediately with payment due before we commence), and the remaining 50% will be invoiced and due within 3 days of delivery. Invoice & Agreement DetailsPlease confirm these final details for our service agreement and invoice:Business Legal Name*The legal name of the entity we are invoicing. E.g., our trading name is VA Lead Network, though our legal name is Thought Penny PTY LTD. ABN*Can’t find yours? Search here: https://abr.business.gov.au/Search Billing Address Street Address Address Line 2 City State / Province / Region ZIP / Postal Code AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCambodiaCameroonCanadaCape VerdeCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacauMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÃ…land Islands Country Final QuestionsWe can’t wait to get your Application Management Dashboard built and your role shared with our network. Please answer these final questions regarding your preferences for this service:Would you like your identity published (e.g., your name, your business name, your website)?* Yes please – I am happy to be contacted directly with questions No, thank you – I would like this to be a private listing Would you like to receive email notifications when new applications are added to your dashboard?* No – I will check my dashboard to see new applications Yes – I would like to be emailed as soon as a new application is received Yes – I would like to be emailed once a week Would you like us to contact unsuccessful applicants on your behalf?*Additional $75 + GST = Notifying up to 50 applicants by email that they were unsuccessful. Yes No HiddenOLD – Do you have a specific question you would like applicants to answer when they submit their proposal?OPTIONAL – YOU CAN LEAVE THIS BLANK 🔥 LIMIT: TWO Questions We already ask them standard questions to address your requirements, their rate, availability etc.Do you have a specific question you would like applicants to answer when they submit their proposal?OPTIONAL – YOU CAN LEAVE THIS BLANK 🔥 LIMIT: TWO Questions We already ask them standard questions to address your requirements, their rate, availability etc. No more questions… SUBMIT THIS FORM!Submit this form, and we’ll get started. Please note – you may need to complete a RECAPTCHA request on this page to submit this form. If so, it will appear above the ‘Submit’ button.HiddenSubmitter's IP Address EmailThis field is for validation purposes and should be left unchanged. Feeling stuck? Book a free phone call, and we’ll complete your role brief for you! Book a call