Most people hiring a virtual assistant for the first time start with a to-do list. That's a good start, but it isn't a role. A list tells a VA what you'd like done this week. A role tells them what they'll own, how you'll work together, and what good looks like three months in. Getting that clear before you advertise does two jobs at once. It attracts the right people, and it steers away the ... Read on
Take Breaks (Without Forgetting)
Stretchly GET IT HERE When you’re in the zone, it’s very easy to sit for hours without moving. Unfortunately, your body notices, even if you don’t. Stretchly is a simple desktop app that reminds you to take regular breaks throughout your workday. It prompts you with short “microbreaks” and longer rest periods, encouraging you to step away, stretch, and reset before fatigue sets in. Designed to ... Read on
Take Better Meeting Notes (Without Actually Taking Them)
Granola GET IT HERE If you've ever finished a client call scrolling through half-typed notes trying to work out what was actually agreed… you're not alone. For VAs and OBMs, meetings are where the work gets defined. Sales calls, discovery sessions, kick-offs, weekly check-ins, strategy sessions. Taking good notes matters. Taking them while also actively listening, asking the smart follow-up ... Read on
Inbox Mastery: Outlook Edition
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Sit Up Straight (Without Thinking About It)
SuperShrimp GET IT HERE If you’ve ever finished a workday feeling like your spine has slowly melted into your chair… you’re not alone. When you’re deep in admin, content creation, or client work, posture is usually the first thing to go. SuperShrimp turns your laptop into a real-time posture coach using your webcam. It tracks your alignment, gives you a live posture score, and nudges you when ... Read on
How your VA can help your email deliverability
If you’re a small business owner relying on email marketing, and you’re not using a virtual assistant for small businesses in Australia, you could be missing a trick. Truth is, a great VA can be a secret weapon in keeping your emails landing squarely in customers’ inboxes – which can make a serious difference to your open rates, lead nurturing and overall ROI. When someone hits that dreaded ... Read on
Get Out of Your Own Way: Because Honestly? It’s Time to Stop F’cking Around
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Mind the Gap
Even when client work is sparse, your time doesn't have to be wasted. In fact, the quiet moments between bookings can become some of the most powerful in your career. Working on the right things now – whether it’s upskilling, wellbeing, future planning, or simply recharging – can elevate your VA business and set you up for long-term success in the competitive world of Australian VA jobs. ... Read on
Email Template: Meeting Action Points and Follow-up
The Post-Meeting Power Move That Clients Love You’ve just wrapped a productive meeting or Zoom call. Everyone’s nodding, ideas are flying, decisions are being made… and then? Crickets. No one remembers who’s doing what, timelines get hazy, and accountability slips. This done-for-you email script makes it easy to send a crisp, professional summary after any meeting—outlining key ... Read on